Microsoft Access Database Documentation and Analysis: Total Access Analyzer

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Summary List of Reports Generated by Total Access Analyzer for Your Microsoft Access Databases

Total Access Analyzer includes 400+ reports, making it the most powerful documentation and analysis program for Microsoft Access professionals.

Microsoft Access Database Documentation Reports

You can customize the header and footer of the reports from the [Options] button. Many of the reports allow you to filter the objects or issues.

Each database's documentation is stored separately, so you can always go back to your previously documented data.

The reports are organized into these major categories:

Database Summary
Cross Reference Analysis
Diagrams
Errors, Suggestions and Performance Tips
Module Analysis
Basic Documentation

This page features a subset of reports with links to images and details. Click here for a complete list of all Total Access Analyzer documentation reports.

Database Summary

An overview of what's in your database.

Database Summary

Object Cross Reference Analysis

Cross-Reference reports show where and how objects are used. Knowing this information is critical before making modifications to individual objects

Database Flow Diagrams

Hierarchical diagrams visually reveal how objects reference each other through multiple levels.

Application Flow Diagram

Procedure and event flow for the entire database

Data Diagram

How data flows from tables into queries, forms, reports, etc.

Object Diagram

What objects are referenced by a form, report, or query

For detailed analysis and comprehension, select an item and redraw the hierarchy of a single object. The redrawn diagram can be printed from the Documentation Explorer, allowing you to create a report of a single object's diagram.

More information on Diagram Displays and Reports

Errors, Suggestions, and Performance Tips

List of Issues DetectedTotal Access Analyzer detects a wide range of issues to help you create better Access applications by flagging items that will cause it to crash, and offering suggestions to improve your application and performance.

Error Reports

Errors are problems that will most likely cause your Access application to crash. For instance, references to objects that were deleted or renamed crash when the user encounters them. When Total Access Analyzer detects these errors, you should examine them carefully and fix them before deploying your database.

Suggestion Reports

Suggestions incorporate our knowledge of Best Development Practices for creating professional Access applications. Suggestions cover items that are not necessarily going to cause your application to crash or perform poorly, but may make it easier to maintain, support, and appear more polished.

For instance, we may note that certain objects or code are unused, but that doesn't mean you have to delete them. Most suggestion reports are lists of issues. These two powerful reports are the results of analysis that you should review them to determine next steps:

Performance Tips

Performance tips are ideas where you may be able to enhance the speed of your application. Certainly, many tips are not relevant because you've already implemented the most efficient solution. Nonetheless it's helpful to consider these ideas or objects that may be made more efficient.

Module Analysis

Module Printouts

Total Access Analyzer offers two reports to print your modules. The first is the standard display of your code as is, the second formats your code to indent the logic loops and show brackets around loops and exit arrows from them:

Standard Module Printout with Procedure Index

More Info

Bracketed and Formatted Module Printout

Microsoft Access Module Formatted and Bracketed Loops Report

More Info

Module VBA Code Analysis

Module Analysis Summary (across all documented forms, reports, and standard modules)
Single Module Overview
Procedure Lists
Procedure Usage

Plus many other reports on module contents such as VBA functions, labels, variables, DoCmd, constants, compiler conditions, etc.

Basic Documentation

There are a large number of reports for each Access object type. Here are some examples.

Form and Report Blueprints

Quickly see what each form and report looks like with each control annotated:

Form Blueprint

More Info

Report Blueprint

More Info

Table Documentation

Table List, Sorted by Table Name
Table List with Sizes, Sorted by Number of Records
Table List with Sizes, Sorted by Table Size
Table Fields, Sorted by Table Name (see all the fields for each table)
Table Fields, Sorted by Field Name (see all the tables with the same field name)
Table Field General Properties (field information on the General tab)
Table Field Lookup Properties (field information on the Lookup tab for combo boxes)
Table Field Property Slice Format (see all the fields with a Format property)
Table Field Property Slice Input Masks (see all the fields with an InputMask property)
Table Indexes, Sorted by Table Name
Table Dictionary

Query Documentation

Query Dictionary

Form Documentation

Report Documentation

Report Dictionary

Macro Documentation

Macro Dictionary listing all macro lines with indentations for IF..ELSE..ENDIF loops
(available for standard and embedded macros in forms and reports)