Microsoft Access Email Add-in Easily Sends Personalized Emails and PDF Attachments to Your List

Send Email from Access to Everyone on Your List

Easily send a message to every email address in your Microsoft Access table, linked table, or query. Emails can be sent individually or in bulk as regular email or using CC or BCC.

Personalize Each Email with Their Data

Easily customize the email subject and message for each recipient by referencing field values from your table or query. CanShrink options enhance formatting. Alternatively, you can even specify a file or field in your data containing the subject and/or message to send so you have complete control over each message.

Send HTML and Text Messages

Prepare both an HTML and a plain text message, and send one or the other depending on what the recipient's email supports. HTML messages can be an HTML file or explicit HTML text.

Include Graphics in HTML Messages

HTML messages automatically embed local graphics referenced by the message. You do not need to manually add the graphics as attachments—they are automatically embedded in the email message.

Easily Merge and Email Data and Attachments Including Filtered Data and Reports

Total Access Emailer lets you add multiple attachments per email. Easily attach Access data, objects, and files on disk to your message. Use the same attachments for everyone or filter the data and reports for each recipient. Embedded objects can include data from tables, queries, and reports which can be in formats such as PDF, text, Excel, HTML, and rich text format (RTF). You can also email files stored in an ACCDB table's attachment field.

You can even use fields from your data source with the names of your attached files

Data Compression (Zip Files) and Security

Total Access Emailer lets you compress all your file attachments into one zip file and add a password to protect it. You can use the same zip file name and password for everyone, or apply values from fields in your data source so each recipient has their own zip file name and password.

Resend Your Email Blast

Email blast settings are automatically saved for reuse such as monthly newsletters or late notices. Easily send the email again, or edit it with your latest message. Store an unlimited number of email blast settings and share them with your team.

Email People Who Haven't Received Your Message

An optional audit trail can be maintained to know when an email was sent to each person. Easily send the same email to new people or to those whom the original message was skipped because the process was interrupted.

Custom FROM Address

Specify the FROM address for your emails. Use the same for every email or reference a field from the data source.

Alternate ReplyTo Address NEW!

The email address for replies can be different from the FROM address with the new ReplyTo feature.

Multiple FROM Addresses NEW!

You can also use multiple FROM addresses to spread your emails across multiple accounts. This is especially helpful if you have limits on the number of emails you can send for each account over a period of time.

With the ReplyTo feature, all replies can go to one account.

Specification Report

Print out the detail specifications of each email blast.

SMTP Server

By sending email through your SMTP server, Total Access Emailer is compatible with any machine or software that has SMTP (or ESMTP) capabilities, including Microsoft Exchange, SendGrid/Twillio, and other third party email host services.

Supports Secure Servers (SSL) and Transport Layer Security (TLS) Protocols

Total Access Emailer supports multiple connection protocols such as Secure Socket Layer (SSL) and Transport Layer Security (TLS) to send your emails from platforms.

TLS Enhancements for smtp.Office365.com NEW!

TLS is used for the SMTP Server provided by Office365. The latest releases of Total Access Emailer added support for TLS 1.3, in addition to 1.0, 1.1 and 1.2, and enhanced security with Windows. For more information, visit SMTP Configuration for Office365.

Google Gmail OAUTH 2.0 Support NEW!

Supports sending emails for Google Gmail accounts using smtp.gmail.com with the new OAUTH 2.0 protocol requirement introduced in June 2022.

Preview Messages Enhanced!

Before you send your Microsoft Access e-mail blast, the powerful preview feature sends your messages to a table, the screen, or an email address you specify. Easily preview each custom message before you send it. You can test with the entire list or specify a limited number of messages. If Save Files is set, you can preview saving the attached files to your local disk.

Email Validation

The Email Validation button verifies the syntax of all the email addresses in your data source.

Fix them before launching your email blast.

Send Multiple Email Blasts

Select and send multiple email blasts one after the other. This is ideal if you have email blasts to send consecutively, or use multiple data sources for related email blasts.

Schedule Email Blasts

Launch the email blast and tell it to start at a specific time. This can be useful for scheduling your emails for a particular time or after hours when your mail server is less busy.

Audit Trail

Track when the emails were sent in a date/time field in your data source and/or save a copy of the email to a table. You can also use the Save File feature to save copies of all attached files.

Disaster Recovery

In the event your email blast is interrupted (power, network or Internet failure) and you've turned on auditing, Total Access Emailer can restart the email blast where you left off, ensuring everyone is properly notified without duplication.