New Features Added to Total Visual Agent 2021

Microsoft Access The world's most popular maintenance scheduling tool for Microsoft Access/Office VBA and Visual Basic 6 (VB6) is now available for Office 365/Microsoft Access 2021 and earlier. This is the tenth major release of Total Visual Agent and introduces many enhancements to automate maintenance chores easier than ever.

This latest version of Total Visual Agent builds on our vast expertise, and offers the best database management solution to date.


Total Visual Agent 2021 includes the following new features and enhancements:

In mid-2017, Microsoft released a new version of Access 365 that introduced support for SQL Server BigInt field data types. When you link to a SQL Server table with a BigInt field, the Access database is upgraded to a new ACCDB format which breaks backward compatibility. Since then, the ACCDB format was also enhanced to support Date/Time Extended data types. Total Visual Agent 2021 supports the new ACCDB formats.

Access 365 Version Options

For Total Visual Agent to support the new ACCDB database formats introduced after Access 2016, your PC must have an Access version installed that can open it (64 or 32 bit version).

The Archive action creates zip files for your Access databases and other files, you can now add a password and apply compression options. Beyond the default ZIP format, you can now use Advanced Encryption Standards (AES) to apply more advanced encryption.

Compression Options with Password and Encryption Level

Microsoft Access databases can be a maximum size of 2 GB. If a database reaches that limit, it becomes read-only which may cause your applications to stop and/or lose data. Databases start small and grow over time, so it's easy to not notice the growth before it's too late.

The Database Statistics action adds a new option to specify the maximum size of your database. For example, 1.8 GB:

Access Database Size Limit

This action can be assigned to a database or an entire drive/directory including its subfolders so all your databases are monitored on the schedule you specify.

When a database exceeds the limit, you receive an email:

Email Database Size Alert
Sample Email for Database Size Alert

Have this run every day to monitor all your databases so you are notified if any exceed your limit

Email Confirmation OptionTotal Visual Agent always offered an option to email error when they are encountered. But no emails were sent if the machine hosting Total Visual Agent was down.

To avoid that problem and to know when an event successfully finishes, Total Visual Agent 2021 can send an email even if there's no error. Just check the Email Confirmation option on an event's settings.

Email Confirmation
Sample Email Confirmation when an Event is Finished

The email contains information how the event was executed (Monitor or Service), its name, start and end times, how long it took in minutes, and whether it completed successfully or encountered errors.

The email addresses for the Error and Event emails can be different and set on the Tools, Options, Email Settings tab.

In addition to the calendar day of a month, you can now set monthly events for a particular week of the month (e.g. second Sunday).

Monthly Event Options for Day of Week

There are several options for the week number and day of week. The day type can be any day, weekday, weekend day or day of week.

Choose the Week Number and Day of Week

You can now schedule events to run once a year. Enter the month and day it should run, along with the time window for that day.

Yearly Event Options

The user interface is enhanced with more modern buttons and toolbars with large icons on the Total Visual Agent Manager form:

Enhanced Graphical Toolbar

And the Managed Databases form:

Managed Databases Form

Easily search, expand or collapse all the treeview nodes. When you click Search, enter the text to find, and the first node in the treeview that matches is selected. Click the Search Next button to find the next one.

Treeview Nodes

All events let you add a comment to better manage them.

Event Comments

When viewing the Event specifications, you can click on the Enabled/Disabled text to change its status.

Event Status Setting

This is in addition to changing it from the treeview's right click menu.

The Monitor and Service forms add more details.

  • If an event is being processed, its start time is shown which is helpful for time consuming events.
  • More space is available to show long database names.
  • The last event and when it ran is on the status bar at the bottom.

Total Visual Agent 2021 Monitor Form Enhancements

Total Visual Agent 2021 Service Form Enhancements

The Activity Log Form is enhanced:

  • Sorting Start Time from New to Old or vice versa is displayed with radio buttons.
  • The column headers can be clicked to toggle sort order.
  • Pressing [F9] refreshes the list, which is helpful if the Monitor or Service is running while this form is open.

Activity Log Form

The data grids on the Database Statistics form are sortable by clicking on the column header. The first click sorts in ascending order, the next click sorts in descending order.

Statistics Form

The Total Visual Agent settings database is now located in the C:\Users\Public\Documents\FMS\Total Visual Agent\17.0 folder.

In the 2016 version, the database was stored in the C:\ProgramData\FMS\Total Visual Agent\16.0 folder. Unfortunately, recent versions of Windows restrict most logins to ReadOnly permissions in the C:\ProgramData folder. Even users included in the Administrators group often did not have Write permissions to our folder and when the Total Visual Agent Manager tried to save new settings, Windows automatically replicated the database in the C:\Users\...\VirtualStore\.. folder. This caused problems with the Monitor and Service which did not expect the database to be there.

By changing the location to the C:\Users\Public\Documents folder, this problem is avoided.

Other Enhancements

  • .NET Framework upgraded to version 4.6.2 from 3.5
  • New User Manual and Help File

Total Visual Agent Pricing
for Microsoft Access, Office, and Visual Basic 6
Licenses Price Access 365/2021, 2019, 2016,
2013, 2010 and 2007
Access 2003 and Earlier
Single $399 Buy Now Buy Now
5-Seat $1199 Buy Now Buy Now


Single $299 Buy Now Buy Now
5-Seat $899 Buy Now Buy Now

Premium Support Subscription

Single $299

More Information

5 Seat $999

Also Available as part of:

Total Access Ultimate Suite
Total VB Enterprise Suite

Runtime/Redistributable Version

A runtime version of Total Visual Agent is not available since it cannot be bundled within an Access or VB6 application (like a control). Total Visual Agent is a system administrative tool and usually runs on a machine separate from the deployed applications. Since it can manage databases across the entire network, its usefulness extends well beyond your application.

Many developers and consultants, who need to bundle scheduled database maintenance with their applications, purchase multi-license copies of Total Visual Agent and resell it to their clients. Not only can you resell Total Visual Agent at full price, you can also charge fees for installation and configuration to manage your applications, all their other Access/Jet databases, and scheduling other tasks. For more information, please contact

Licensing Information

Total Visual Agent is licensed on a per installation basis. Each installation can manage multiple databases across the entire network (assuming the machine has rights to view the other network drives).

Microsoft Office/Access 365 Support

Microsoft Office/Access 365 is a subscription that is constantly updated. Total Visual Agent 2021 supports the version of Office/Access 365 when it was released at the end of 2021. We cannot guarantee automatic support for all future releases with our current version. We strive to provide upgrades to support new features as they become available.

Enhancements in Previous Versions

Total Visual Agent User manual

Version 2021 is shipping!

New Features

With Windows Service!
Supports: All Access, Jet Engine, and Visual Basic versions

View all FMS products for Microsoft Access All Our Microsoft Access Products


"Total Visual Agent is a real find, a rare combination of ease of use, and bang for the buck. In the end, no other competitor even comes close."

Thomas Wagner, Product Review in MS Office and VBA Developer

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