Updates for Total Access Emailer 2016, Version 16 for Microsoft Access 2016

The latest update for Total Access Emailer 2016 is:

16.01.0016 (released August 2018)

This update is available free of charge to registered owners of Total Access Emailer 2016. Notification and download instructions for receiving the update were emailed to registered owners. If you did not receive instructions, please contact us so we can update your information.

Installing the Update

Before installing the update, make sure Total Access Emailer is not running:

  • Close all instances of Microsoft Access to ensure the Total Access Emailer add-in is not locked or running
  • If you are using the Professional Version, make sure you don't have open Access applications referencing the ACCDE or MDE libraries in the Total Access Emailer installation folder

Run the update setup file. It asks you to confirm that it will update your installation. You do not need to reenter your serial number.

Professional Version

The Professional Version includes library files you can reference with VBA in your Access databases to automate emails blasts:

  • TAEmailR.accde, for 32-bit versions of Access 2007 or later
  • TAEmailR_64.accde, for 64-bit versions of Access
  • TAEmailR.mde, for Access 2003 or earlier

The update program installs new versions of those files in the Total Access Emailer installation folder.

If you previously copied those library files to another location, you'll need to copy those files manually. If you don't replace those files, those deployments continue to run without a difference.


Update History

Partially Restored Original SMTP Validation Technique

In Build 14, your SMTP server was validated by using your login email address as the FROM address rather than our fmsinc.com email address. That worked in most cases and eliminated the need to use a Temail.txt file.

Unfortunately, it caused some problems for certain servers that were previously working with our original approach. We've re-implemented our original technique for testing your SMTP server if your FROM address doesn't work or isn't provided.

Validation of FROM Address During Email Blasts

When sending an email blast, the FROM address is now validated for proper syntax. This makes it much easier to identify problems when the FROM address is defined in a field or file.

Additional Enhancements

  • Adjusted the saving of datasheet column settings on databases before Access 2007
  • Improved Offline activation and uninstall
  • Cosmetic changes to the program and sample database

Your Email Address is Used for the SMTP Relay Test

Total Access Emailer verifies your SMTP server by sending a test email when you start an email blast and when you save SMTP settings under Options. By default, it sends an email from our test email address (taemailersample@fmsinc.com) to that address. This may cause problems for some SMTP servers that reject relaying emails with our address as the FROM address. In previous builds of Total Access Emailer, we provided a workaround for this by letting you include a Temail.txt file with an alternate email address. That email address was used as the FROM and TO address for the test. This is now simplified.

Total Access Emailer now uses the email address you specify in your SMTP settings as the FROM address and sends a test message to our taemailersample@fmsinc.com address. For instance, in the example below, the FROM address is MyName@MyDomain.com eliminating your need to specify that in a Temail.txt file.

Using smtp.office365.com with TLS
Setting SMTP Settings in Total Access Emailer

If you do not want to send the test email to our email address, you can override this by creating a TemailTo.txt file with an alternate email address. If you choose this, make sure the email address is not in your domain, as the SMTP test should be testing an external email address. A successful email to an internal account does not validate sending an external email.

If your SMTP server doesn't require a logon name, you can still set the Logon Name to the email address you want for the FROM address. If you specify a Logon Name without a password, it is ignored for logging into the SMTP server. The Manual and Help file are updated with this information.


Datasheet Settings Preserved

When viewing the datasheets, if you change the column settings, sort order, and/or filter they are saved where appropriate for the next time you open the form.

Main Form

For the main list of email blasts, changes you make to the column widths, column order, sort order, and/or filter are preserved the next time you start the Total Access Emailer add-in. This makes it easy to display your most common email blasts in the order you want them displayed.

Remove the Filter

To see all your saved email blasts, remove the filter. You may also need to do this if you create new email blast or duplicate an existing one, and the new settings aren't included in your filter. Turn off the filter by clicking the Toggle Filter option from the ribbon or the datasheet navigation bar:

Toggle filter on datasheet

Other Screens

Column settings, but not filters, are preserved on other datasheet screens such as the lists when selecting multiple email blasts to send and view email blast results.


Preview Text Updated

Preview lets you test your email blasts by sending the emails to your own email address. That lets you see exactly what your contacts receive including attached files.

While the preview is processing, it said it was "Sending Email ..." to your contact's email address, which was frightening to some. Rest assured, it never did that during the preview. To avoid confusion, the description now says "Previewing Email ..."

Updated Preview Dialog
Explicitly Show that the Email is Being Previewed


Additional Enhancements

  • Sample database updated with TLS option and larger fonts
  • When setting an email blast, the FROM email address is validated for an acceptable email format
  • When the name of an attachment file includes invalid characters (e.g. :*?"<>|), a message indicates that problem rather than saying the file can't be found.
  • Procedure TotalAccessEmailer_SendOne has two parameters (strMessageHTML and strHTMLFile) that are optional but were previously required.
  • Cosmetic changes to increase font size, widen combo boxes, font consistency, and support for higher resolution monitors
  • Manual and help file updated

This update includes the following enhancements:

Carbon copy (Cc) and Blind Carbon Copy (Bcc) Fixed

Cc and Bcc values can be an explicit email address or a field reference. Explicit email addresses for the Cc and Bcc like "me@MyDomain.com" were being ignored. This is fixed.

This was an update for the 64-bit version only.

The original release for Total Access Emailer 2016 was 16.00.0008.


Updates are for registered users only and subject to the product licensing terms.
You may not re-distribute them without express written permission from FMS, Inc.

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"I was thrilled with how easy it was to run and I appreciated that I didn't need to build any special tables or queries."

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