FMS Email Newsletter

June 2014

For Microsoft Access, SQL Server,
Visual Studio .NET, and VB6 Professionals


Luke Chung, FMS President, speaking at the Portland Access User Group ConferenceSummer, World Cup, heat. The humid summer weather has finally arrived in the Washington, DC area. After our unusual, long, cold winter, I don't think anyone is complaining.

Last month, I had a wonderful time speaking and attending the annual Portland Access User Group Conference at Silver Falls State Park, Oregon. It's always a wonderful time seeing the friendly faces of the Access community with attendees from across the US, Canada, and Australia to Russia. Jack Stockton, Geoff Hollander and Nancy Sittig Smith do a wonderful job organizing the event. Hope you can make it to next year's event in May. Be sure to sign up early as it sold out faster than ever this year.

We are very pleased to release the Microsoft Access 2013 version of Total Access Emailer, the most popular email program for Microsoft Access. A free trial is available if you're not familiar with it. This joins our recent releases of Microsoft Access 2013 versions of Total Visual Agent and Total Access Speller. Our development team is busy updating our other products as well.

Meanwhile, Microsoft is undergoing a huge shift to the cloud. We have been using Office365 for the past year and exploring the Access Web platform now that it works with SQL Server. At this point, Access web apps can only offer the most basic of data sharing over the web with very limited automation features. I'll be happy when it can build what could be done in Access 1.1. By storing its data in a SQL Server database that can be linked by Access desktop databases, hybrid solutions are possible. We'll be covering more on Access web apps in the near future. To learn more about Office365, we have free Office 365 trial links you can use and if you're part of a non-profit organization, Microsoft is offering the service for free. Recent videos from the Microsoft Access team are included in this newsletter.

To keep track of the 22 year legacy of Microsoft Access, we've created a new paper that documents all the Access versions, service packs, and recent updates. Hope that helps.

This newsletter includes much of the news we've shared on our Like Us on Facebook Facebook page, FMS BlogBlog and FMS TwitterTwitter feed over the past few months. We hope you've been able to keep up with our various activities and sharing of news. Be sure to Like our Like Us on Facebook Facebook page for the most timely information.

All the best,

Luke Chung


Download the free trial version of Total Access Emailer to send emails from Microsoft AccessSend personalized Microsoft Access emails with data and reports using Total Access EmailerSend personalized Microsoft Access emails with data and reports using Total Access EmailerEmail from Microsoft Access

Total Access Emailer Ships for Microsoft Access 2013

Total Access Emailer is the most popular email automation program for Microsoft Access. It simplifies the sending of personalized emails with Access data and reports to everyone on your list.

Total Access Emailer is now available for Microsoft Access 2013. Total Access Emailer 2013 includes many enhancements since the prior release of Total Access Emailer 2010 and the Version x.6 for pre-Access 2010 versions:

  • Enhanced setup for Windows 8 and 64-bit installations
  • Supports differences in VBA code between Microsoft Access 2013 and 2010
  • Improved support for linked tables in SQL Server and Access databases including situations when connections are lost
  • User interface improvements to better manage editing and duplicating email blast specifications
  • Professional Version VBA library detects if the userís machine has not run the runtime distribution EXE
  • Improved display of record counts for repeating multiple email blast broadcasts
  • Improved error handing and reporting
  • Updated user manual and help file

Here's a complete list of new features.

Download the free trial version and send your own personalized emails from Microsoft Access.

Microsoft Access ProductsNew Resource: Microsoft Access Version Releases, Service Packs, Hotfixes, and Updates History

FMS has worked with Microsoft Access since it debuted in 1992. There have been many Access versions since then with multiple service packs, hot fixes and updates. This paper offers a list of what and when it was released, feature differences between versions and additional details for the more recent versions.

To document all the versions and changes, we've written a new article summarizing the evolution of Microsoft Access: Microsoft Access Version Releases, Service Packs, Hotfixes, and Updates History.

Here's a related article we introduced in the last newsletter that is updated with a link to the new Microsoft Access 2013 SP1 Runtime download: Microsoft Access Runtime Distribution and Free Downloads

Visit our Microsoft Access Developer Help Center for additional articles with tips for creating great solutions.

Microsoft Access ProductsNew Tip: Could Not Use Database; File Already in Use Message May Not be Due to an Exclusive Lock

When you try to open a database, you may encounter this error message: Could not use [Database Name]; file already in use.

This error message may correctly explain that someone else has the database opened exclusively. It can also occur if that's not the case, but there's an incompatibility with the system workgroup files among your users. Read our paper Microsoft Access Error 3045 (Could Not Use Database; File Already in Use) May Not be Due to an Exclusive Lock for details.

Microsoft Access ProductsTip: Avoid Using Decimal Field Size in Microsoft Access Tables

A Microsoft Access table allows you set a Number field to Decimal Field Size. Unfortunately, there are problems with this and you should stick to Double field size. Read Avoid Using Decimal Field Size in Microsoft Access Tables for details.

Microsoft Access Videos from the SharePoint Conference

Microsoft Access ProductsMicrosoft SharePointThe Microsoft Access team has released videos of their presentations at the SharePoint Conference from Las Vegas, NV.

With Access 2013, Access web solutions are hosted in SharePoint and rather than using SharePoint lists as they did in Access 2010, they use a real SQL Server database hosted in SQL Azure. The database can also be linked from desktop copies of Access to create hybrid solutions that serve both the web and Windows.

The Microsoft Access program managers presented these four sessions:

Other FMS Videos

Free Trial for Microsoft Office 365Free Trial Offers for Office365 and Dynamics

Have you been curious about Microsoft cloud offering of Office365? No longer interested in hosting your own Exchange Server? Want to have your infrastructure in a secure data center with high reliability and resilience?

If so, we have Free Trials for Office365. We also have trial links to Microsoft Dynamics CRM. Test it out and see if you like it.

Microsoft Exchange on Office365We switched to Office365 over a year ago starting with our Exchange Server. We already had our email hosted offsite, but moving it to Office365 was relatively smooth and made it easier and cheaper to support different mobile devices. We then migrated our SharePoint platform to Office365. That was a bit more challenging with the changes between SharePoint versions.

Microsoft Access ProductsNow with our hosted SharePoint site, we're experimenting with Access 2013 Web Apps that are integrated directly with SQL Azure databases for our internal and external users. Since it's hosted on SQL Azure, you can also link to the tables directly from your Access desktop databases.

Try it out for free and see what you think.

Microsoft Access ProductsMicrosoft ExcelMicrosoft Access Export to Microsoft Excel Tip

Here's a tricky problem we encountered. Introduced with Office 2007, the Excel XLSX file format supports spreadsheets with a million rows which is well above the 64,000 rows of the XLS format.

It turns out that when exporting more than 64,000 records to Excel, you can't do it from an Access MDB file, even if you're using Access 2007, 2010, or 2013. It only works if you do so from a database in the ACCDB database format. It makes some sense in hindsight, but it took us a while to figure it out.

Windows Tip: Rebooting a Remote Desktop Computer to Restart It

Remote Desktop is a wonderful Windows feature that lets you connect to a computer located elsewhere and run it as if you were there. You may want to reboot that machine but the remote computer's Start menu only shows options to "Log Off" and "Disconnect". It does not offer the standard "Shut Down" options: Log off, Shut down, Restart, Stand by, Hibernate. If you press Ctrl+Alt+Del, the command is captured by the local machine and not the remote one.

 Read our paper Rebooting a Remote Desktop Computer to Restart It for how to do this.

Windows 8.1 Update Released

Windows 8.1 UpdateIn case you are confused, Windows 8 was released in late 2012. It was upgraded to Windows 8.1 in October 2013. Then in April, it was replaced by "Windows 8.1 Update". Microsoft expects you to migrate to the Update version in order to receive future updates. Not sure why they didn't name it 8.2. So if you're using Windows 8, make sure you download the update for the Windows 8.1 Update.

On a related note, here's an interesting retrospective from ZDNet the recent history of Windows:How we got from Windows XP to Windows 8.1How we got from Windows XP to Windows 8.1 Created in Germany

German Access Developer GroupFellow Microsoft Access MVP and FMS friend Karl Donaubauer created for the Access community in Germany.

One of their first features is FMS President Luke Chung's paper on Microsoft Access within an Organization's Overall Database Strategy. Check out their conferences. Good luck Karl!

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