New Features in Total Access Emailer for Microsoft Access 2010
The world's leading email program exclusively designed for Microsoft Access is now available
for Microsoft Access 2010. Total Access Emailer 2010 introduces many enhancements
to combine the power of MS Access 2010 with email.
Enhancements with Total Access Emailer 2010, Version 14.0
Total Access Emailer 2010 includes several
enhancements since the release of Total Access
Emailer 2007. Many of the enhancements are also available in
Version x.6 for pre-Access 2010 versions.
Existing customers can upgrade for a nominal fee.
Supports Microsoft Access 2010, 32 and 64 bit Versions
Total Access Emailer 2010 includes support for both the 32 and 64 bit versions of Microsoft
Office/Access. This includes the Total Access Emailer add-in, and for the Professional Version,
the VBA runtime libraries and distribution programs.
Microsoft does not allow both versions of Access 2010 to be installed on one machine. The Total
Access Emailer 2010 setup program detects the appropriate version and installs it on your machine.
Compress Attached Files into One Zip File and
Password Protect It
Total Access Emailer can automatically compress all your file attachments into one zip file that is emailed to your recipient.
You can even add a password for additional security. These features are on the Attachment tab when editing an email blast:
The name of the zip file and password can be explicitly provided (example above) or use values from fields in your
data source to create a unique file name and password for each recipient:
Customize Attached File Names Based on Field Values
Total Access Emailer now supports field references for embedded object names. Previously, the object
names were fixed values. Now you can use the value from another field for all or part of its name.
For instance, you can have a report attached as a PDF file named "Invoice[InvoiceID].pdf" and have
the value in the InvoiceID field be part of the file name.
Attachment File Extension Automatically Updated
Additionally, when specifying the output format of an attachment, the extension for the file name is
automatically changed based on your selection. So switching from HTML to PDF automatically updates
the file name from a *.HTML to *.PDF. If you give your file name a non-standard extension, it is not modified.
International Extended Character Support
Total Access Emailer supports text and HTML emails containing non-Roman, international characters such as:
- Arabic: النص العربي
- Chinese: 中文文本
- Greek: Ελληνικό Κείμενο
- Hebrew: עברית טקסט
- Hindi: हिंदी पाठ
- Japanese: 日本語テキスト
- Korean: 한국어 텍스트
- Persian: متن فارسی
- Russian: Русский текст
- Urdu: اردو متن
Table Driven System to Continuously Send Emails
An example of a Continuous Emailer Service is provided to support a table driven system to
continuously send emails within your Microsoft Access application. New emails can be added to the
table manually or triggered by another action in the application for e.g. new order, due date, etc.
When the database opens, you can open the form automatically through an Autoexec macro or naming
the form as the startup form.
Interactive Code Generator
The new Code Generator lets you interactively select options and build the VBA
code to run the currently selected email blast in your application. Simply set your options and
paste the code into your module to send and/or preview your email blast.
New Programmatic Interfaces to Improve Email Automation through VBA
Several new VBA functions are available in the Professional Version to provide
more options and control for VBA developers. For additional details, visit
Sending Microsoft Access Email Blasts Programmatically (VBA):
Send One Email
Rather than creating an email blast from the Total Access Emailer add-in, a new function,
TotalAccessEmailer_SendOne, lets you specify the information for sending one email. Provide the
FROM address, TO address, subject, message, etc., and the email is sent using your SMTP settings.
Preview Email Blasts
In addition to sending email blasts, you can also preview the emails by sending them to an email of
your choice along with the number of records to process. This is similar to the interactive
Preview feature from the add-in which you can now incorporate in your application.
Update and Test SMTP Settings
Two new procedures, TotalAccessEmailer_SetPasswords and TotalAccessEmailer_SMTP_IsValid, let you specify
the passwords and test the SMTP settings. The sample database includes a form you can import
into your application to give your users this feature as well.
Enhanced Professional Version
The Professional Version of Total Access Emailer includes a VBA programmatic
interface that lets you add email blasts to your Access applications and
distribute them royalty-free. The Access 2010 version includes two libraries:
- A library in the new ACCDE format to support the new ACCDB databases for deployment to Access 2007 users
- An Access 2003 MDE library to support users who may still be using Access 2003. This is digitally signed to avoid the nag screens
that exist in Access 2003.
This lets you use Access 2010 to create your email blasts and still support users who have not upgraded to Access 2010.
Of course, features in Access 2010 such as attaching reports as PDF files, would not be available to the Access 2003 users.
When deploying the runtime version of Total Access Emailer, the executable program to run on the user's machine can now be
invoked without the user seeing it. Use the silent command line parameter "/s" when running TAERun32.EXE or TAERun64.EXE.
Comparison to Older Versions
If you are using a version before we released the Access 2007 version, there was an X.5 version with many new features described here:
Version X.0 to X.5 Enhancements. All of those enhancements are included in the Microsoft Access 2010 version.
Download the Trial Version
A functional demo version is available for you to try Total Access Emailer on your data.
Download a trial version
If you want to look at how it works without installing the program and review the calculations it generates,
read the user manual for more details of these and other Total Access
Emailer features. A context sensitive help file is included in the program and trial.
Pricing and Access Versions
Total Access Emailer comes in versions specific to each version of Microsoft Access.