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Microsoft Access Database Documentation and Analysis: Total Access AnalyzerMicrosoft Access Design AnalysisMicrosoft Access documenter Download the trial version of the best Microsoft Access documentation program

Total Access Analyzer Version X.9 : New Features for Microsoft Access 2007 and 2003

FMS is pleased to provide a major update to Total Access Analyzer for Microsoft Access 2007 and 2003. Total Access Analyzer is the world's most popular Access product.

The X.9 versions of Total Access Analyzer include many new features and enhancements to help you create and maintain Microsoft Access databases better than ever! These new versions are now available:

New Versions

Total Access Analyzer version X.9 is an upgrade from version X.8. These are the new versions:

Access Version New Version Previous Version
Access 2007 12.9 12.0
Access 2003 11.9 11.8

If you have the Access 2003 version prior to version 11.8, click here to see the features that were added in 11.8, which are also part of the 11.9 version.

Microsoft Access 2010 users should upgrade to the Access 2010 version.

New Features and Enhancements

Total Access Analyzer X.9 builds on its heritage of helping Access enthusiasts create better Access solutions with a wide range of new features. We've added many enhancements based on our experiences, the recommendations of our customers, and in conjunction with our release of the Access 2010 version.


Additional Errors Detected and Suggestions Offered

Over the years, as we encounter mistakes in our own work, when possible, we add their detection to Total Access Analyzer. The new version includes several new Best Practices:

Add additional timers to your Microsoft Access formsTimer Interval and Timer Event Mismatch

Total Access Analyzer identifies timer event and timer interval inconsistencies as errors:

  • Forms with a timer interval (not 0) but no Form_Timer event
  • Forms with a Form_Timer event but timer interval property set to zero

Microsoft Access Query PerformanceQueries Using Other Queries with Both having GroupBy Clauses

A new performance tip identifies queries that may benefit from fewer Group By levels. Queries with GROUP BY clauses take longer to process. Queries with Group By clauses based on other queries with Group By clauses may perform better if the grouping were only done at the final level. This depends on the question being asked and may not work if there's a need for the unique group as part of an earlier query. However, if that's not needed, performance differences may be considerable.

Action Queries Opened by OpenQuery Command

We suggest using the Execute command to run action queries.

Microsoft SQL Server 2012SQL Server list of reserved words updated for SQL Server 2012

The list of SQL Server reserved words is updated for SQL Server 2012 along with the new list of anticipated future reserved words.

Check for Truncated Number Fields

We suggest setting this option so users are not confused by truncated numbers.


Displaying Results Enhancements

Many enhancements were made to show more data and make it easier to use:

ActiveX controls appear as a New Category under General

This makes it easy to see the types of ActiveX controls used in the database and where they are used. This does not appear if there are no ActiveX controls in your database.

Documentation of ActiveX Controls in Microsoft Access

New Table-Fields folder under Tables

The new Table-Fields folder lists the fields across all the tables. This makes it easy to filter and sort field names and types across all your tables.

Microsoft Access Documentation of Tables and Fields

Explorer Tab Captions are Context Sensitive

The Explorer has many tabs which vary based on the selected folder or object in the treeview. To make it easier to know what’s available, the captions change to better describe what's available. For tabs that never have data to display, the captions are blank.

Putting Microsoft Access Objects into Design ModeEnhanced Opening of Referenced Object in Design Mode

For modules, when viewing the Module XREF tab, pressing the Design button now opens the referencing (parent) object. Previously, it was opening the called object which can still be opened from the other tabs, but the XREF opens the calling side which makes it more convenient to see where your code is used.


Report Enhancements

Preview Multiple Reports

Previously, only one report could be previewed or opened in report view. Now, multiple reports can be opened simultaneously so you can see more reports at once. The only exception is when the same report is used with different filters where only one instance of that report can be opened at a time.

Customize colors in reportsColor Customization for Reports

Colors can be applied to sections of the report under Report Options. Text and background colors can be selected for the title, sub-title, headers, footer, and group shading.

New Reports

Many new reports were added for a total of 380+ reports. They include database level documentation:

  • ActiveX Controls: Summary and Cross-References
  • Import Export Specifications details
  • Temporary Variables
  • Workgroup Security Summary of Groups and Users

New Module Cross-Reference reports were added, especially with the documentation of compiler conditions:

  • Compiler Conditions, Summary
  • Compiler Conditions, Sorted by Condition
  • Compiler Conditions, Sorted by Module and Procedure
  • Compiler Conditions, Sorted by Module and Line
  • Variable List Condition, Sorted by Module and Procedure
  • Variable Constants Condition, Sorted by Module and Procedure
  • Debug and Stop Statements

Reports were also added for where DoCmd is used:

  • DoCmd, Action Summary
  • DoCmd, Action and Argument Summary

Many of the existing reports were modified to show where conditionals are used.

Macro Dictionary Report

For regular and embedded macros, the macro action is moved to the top of the line and bolded, followed by each of its argument labels and values, similar to the way it appears in the macro editor. IF..ELSE..END IF blocks are indented.

There are two macro dictionary reports now. One has a page break between every macro, and the other doesn’t.


New Module VBA Documentation and Options

Partial Module Cross-Referencing

Previously, all modules needed to be selected for Module XREF to be performed. The new version lets you choose a subset of modules for faster processing. The code analysis may be incomplete if important modules are not included. If some modules are not selected, a warning message appears, but you can now proceed at your own risk.

VBA Module Parser Supports Compiler Conditionals

The VBA module parser now supports compiler conditionals as defined in #IF...#ELSE…#END IF statements. This is particularly common when using the VBA7 constant to manage 32 versus 64 bit code:

#If VBA7 Then
  < 64 bit specific code >
#Else
  < 32 bit specific code >
#End If

Duplicate definitions of constants, variables, declare statements, user defined types, enum, procedures, and other constructs are properly documented and handled for the code analysis.

Conditionals are displayed in many of the module XREF documentation views and reports. A new Compiler Conditions item is added.


Microsoft Access Macro Documentation and AnalysisAdvanced Macro Documentation and Analysis for Access 2007

IF..ELSE..END IF Documentation and Indentations

Macro lines are documented including IF..ELSE..END IF structures. The Macro Dictionary Report now shows your macro lines with syntax indentation.

"Macro Compiler" to Validate Macro Commands

Macro actions with missing arguments are errors that will crash when the macro line is executed. Total Access Analyzer flags these errors so you can catch them before deployment. Missing arguments for RunMenuCommand items are also identified.

Enhanced Embedded Macro Documentation

All your Embedded Macros can now be seen in one place. Scattered across form and report properties and control events, it is difficult to see all the automation code in a database. The Embedded Macros folder consolidates this under Macros:

See All Your Microsoft Access Embedded Macros in One Place for the Entire Database

Expanding the folder displays all the forms and reports and their controls with embedded macro events:

Microsoft Access Embedded Macros by Object and Control Event

By selecting an item, the corresponding macro code is displayed.


Temporary Variable Documentation and Analysis (TempVars)

Temporary variables were introduced in Access 2007. They let you create variables in macros and modules that can be referenced by other objects such as queries using the TempVars![VariableName] syntax. This is easy to do but challenging to manage. New features help you know where they are defined, where they are used, and problems that exist.

TempVars Folder added to the General Folder

A new TempVars item provides the list of temporary variables and where there are used across your entire database:

Microsoft Access TempVars Defined and Used Across the Entire Database 

Temporary Variable Reports

Four new temporary variable reports are available under Database and Module XREF to see the list of temporary variables that are defined and where they are referenced.

Detect Undefined and Unused Temporary Variables

  • Temporary variable cross-referencing is performed to detect errors where TempVars are referenced but never created.
  • A new suggestion flags unused TempVars. Temporary variables that are created but never referenced.

More information on Microsoft Access Temporary Variable (TempVars) Cross Reference


Improved User Experience

General Enhancements

The look and feel of the add-in supports Office themes and other appearances expected in a modern Access application. Maximized forms and tabbed document support are used where appropriate to display as much data as possible.  

Microsoft Access can be Minimized During Documentation

While Total Access Analyzer is performing database documentation, it can now be minimized.

New Manual and Context Sensitive Help

Updated manual and help file with detailed documentation of how the program works and how to best use it.

Installation for Machine or User while Respecting User Access Control Rights

Total Access Analyzer respects your Windows login rights. By default, it is installed in your user folder, it updates registry settings in your user section and anticipates the issues around user access control and trusted folders.

The setup program has an option to install it for the entire machine. This makes it easy for administrators to install it on a machine and allow other users with lower rights to use it.

Windows 7 Support

Total Access Analyzer X.9 supports Windows 7 in addition to Windows XP and Vista. If your version of Access supports the operating system, Total Access Analyzer X.9 does too. That also includes all Access database formats your version supports.

For a quick overview of Total Access Analyzer, Take the Tour.


Pricing and Access Versions

Due to the different features in each Access version, Total Access Analyzer has a separate versions corresponding to each version of Microsoft Access.

Total Access Analyzer Products
by Microsoft Access Version

License Price 2010 2007 2003 2002 2000 97

Single $299 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now
5-Seat $899 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now

Upgrade Between Access Versions

Single $199 Buy Now Buy Now Buy Now Buy Now Buy Now CALL
5-Seat $599 Buy Now Buy Now Buy Now Buy Now Buy Now CALL

Update to the Latest Version within the Same Version

Version X.9 Features Version X.8 Features
Single $99   Buy Now Buy Now Buy Now Buy Now N/A
5-Seat $299   Buy Now Buy Now Buy Now Buy Now N/A

Premium Support Subscription

Single $299 More Information
5 Seat $999

Also Available as part of:

Total Access Ultimate Suite
Total Access Developer Suite

Runtime/Redistributable Version

Not Applicable

Licensing Information

Total Access Analyzer is licensed on a per user basis. Each user who runs the program must have a license. Read the License Agreement for details.

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